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Reception & Office Coordinator

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Reception & Office Coordinator

Central London

Job Details

Reception & Office Coordinator


Our client are a leading live music agency and they are looking for an experienced, confident and enthusiastic receptionist to manage their front desk and deal with general office duties.


Duties include:

  • Being first point of contact answering, screening and forwarding calls
  • Greeting guests and ensuring they are well looked after
  • Managing the visitor management system, dealing with any issues that arise with the building security
  • Keeping the reception area and meeting room clean and tidy
  • Dealing with enquiries to our info email address
  • Sorting and distributing post and dealing with deliveries/couriers
  • Operating and maintaining the franking machine, dealing with all outgoing post 
  • Managing the burglar alarm system, dealing with activations & resets, engineer servicing as well as keeping a log of staff alarm fobs 
  • Ensuring the office cleaners are up to standard with regular meetings with their regional manager and ordering general waste/recycling sacks when necessary
  • Managing and ordering kitchen supplies and maintaining appliances
  • Managing  and ordering stationery supplies
  • Reporting office/building problems to the building manager and dealing with contractors
  • Managing the phone system, dealing with the provider when faults arise

Ticket Sales assistance

  • Required skills:
  • Experience working on Reception
  • Excellent communication and customer service skills
  • Strong IT skills, including Excel
  • Friendly, enthusiastic, proactive, professional, polite, helpful, organised
  • Working hours:
  • 10:00am – 6:30pm / Monday - Friday


Job Type



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After graduating in 2012 they found me my first industry position at a top London bookings agency and most recently placed me in a great role at a leading international label and music brand.

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Helen and the team at The Music Market were a joy to work with and helped me in securing my next career move within a short amount of time.  
I would highly recommend Helen to anyone looking to further their career in the music or media industries.


I was so impressed with Helen and the rest of The Music Market team – they understood exactly what I was looking for in my next role and worked incredibly quickly to help me find the perfect position. The communication was fantastic throughout and I really cannot thank them enough!