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PA to MD

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PA to MD

Central London

Job Details

Our client, a global record company, is looking to recruit a PA to provide critical support for the MD within their creative content division.

Key Responsibilities:

  • Full coordination of constantly changing schedules.
  • Day to day management of call list and inbox; includes deleting, filing, responding to requests &invitations where relevant, flagging and condensing urgent enquiries etc.
  • Research new TV shows, series music etc and provide daily updates on TV ratings.
  • Coordinating all travel arrangements, including compiling itineraries and managing busy schedules for overseas trips, sometimes working late due to different time zones.
  • Prepare meeting agendas and assist with preparation for meetings.
  • Processing monthly expenses plus approving expenses of Department Heads.
  • Purchase lunch everyday when not dining out.
  • Prepare for meetings and set up meetings where necessary.
  • Weekly petty cash update.
  • Taking calls and relaying all messages in a prompt manner.
  • Maintaining up-to-date contact information.
  • All admin, filing etc.
  • Ordering all tickets for gigs and getting AAA passes where necessary.
  • Meeting and greeting all visitors.
  • Booking hospitality and refreshments for office based staff events.
  • Managing the meeting room booking system.
  • Researching and booking restaurants for both business and personal appointments.
  • Processing expenses monthly, arranging their approval.
  • Keeping studio equipped and tidy.
  • Managing weekly team meetings.
  • Further ad-hoc tasks as requested by the MD.



  • Ability to work autonomously with minimal supervision, pro-active and unafraid to take initiative.
  • Solid senior level PA experience within the entertainment/media industries.
  • Impeccable written and verbal communication skills.
  • Flexible and motivated, happy to work outside of standard office hours.
  • Outstanding organizational skills.
  • You are dedicated, positive, diligent and always open to learning
  • Great interpersonal skills, able to forge strong relationships with people at all levels (internally & externally).
  • Detail oriented with excellent level of accuracy.
  • You are enthusiastic about exploring new digital media.
  • Confident and experienced using Word, Power point, Excel, Outlook.
  • A passion for music and knowledge of the TV industry, networks and platforms desirable.


Please note that due to the volume of submissions, only successful candidates will be contacted. If you have not heard back within 10 days of submission, please assume that unfortunately your application has been unsuccessful on this occasion.


Job Type



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