PA 0547

Our client, an established agency and production company, is seeking 9-months fixed term cover for a PA to a senior Literary Agent & CEO.

Key responsibilities will include:

• Performing extensive diary management to include meetings and lunches.

• Planning international travel itineraries to include book fairs.

• Supporting with tasks of a personal nature when required.

• Working closely with sister companies while maintaining confidentiality.

• Fielding communications for Agent.

• Taking minutes from meetings and calls.

• Handling enquiries from clients, colleagues, and other industry professionals.

• Sharing information and networks with colleagues in the department.

• Assisting with departmental administration.

• Supporting with the organisation of promotional activities for clients in liaison with Publicists, Editors, and other members of an organisation.

• Assisting with the publication schedule for clients.

• Reading unsolicited submissions for the Agent’s office and writing reader reports when requested.

• Processing a high-volume of permission requests.

• Administrating, negotiating, and finalising all permission requests promptly.

• Cultivating a thorough knowledge of literary clients, genres, and titles represented by the Agent.

• Contributing to trusting and positive relationships with clients through reliable support.

• Creating new client profiles for the company website and updating with latest works and accolades in collaboration with other departments.

• Creating content for Twitter and Instagram social media.

• Writing and identifying news stories in promotion for clients on the company website.

Requirements:

• Previous experience working as a PA for a senior member of an organisation.

• Possess a practical approach to administration.

• Understanding of the need for discretion and confidentiality.

• Proven interest in editorial and reading.

• Content to work creatively and collaboratively in a team.

• Previous experience working in the cultural sector, such as publishing, is desirable.

• Highly organised with great time management abilities.

• Able to consistently work under pressure with a strong work ethic.

• Excellent communication skills.

Please note that due to the volume of submissions, only successful candidates who meet the exact requirements will be contacted. If you have not heard back within 10 days of submission, please assume that your application has been unsuccessful on this occasion.

The Music Market/Arts and Media are an equal opportunities employer who supports diversity in the workplace.

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