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Human Resources Assistant

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Human Resources Assistant

Central London

Job Details

  • Our client, a global entertainment company is seeking a Human Resources Assistant to support delivery of HR projects and provide administration for the busy department.

Main Duties will include:

  • Providing HR administration support to allocated business areas and HR Business Partners.
  • Responding to queries from managers, employees, candidates, and suppliers attempting to seek resolution promptly.
  • Ensuring all employee data is updated immediately in-house system
  • Creating weekly reports to reflect any employee changes.
  • Preparing internal approval documents for any changes within the business.
  • Preparing offer letters and contracts of employment.
  • Conducting inductions for all new starters on a fortnightly basis.
  • Preparing probationary periods, review forms and letters.
  • Working with Payroll to ensure that monthly payroll is administered according to processing dates and annual calendar key dates.
  • Monitoring contract and service agreement review dates.
  • Administering holiday buy, free product and other benefits as requested.
  • Processing correspondence to the department, including reference requests, mortgage requests and requests for general information.
  • Assisting salary review and bonus payment processes in terms of data checking and capture and correspondence to employees advising them of any changes
  • Updating all company organisation charts to reflect changes occur.
  • Maintaining accurate absence records are kept for the business at all times.
  • Processing leavers including drafting of leaver letters
  • Keeping HR department processes up to date at all times and ensure that they a rerevised on a regular basis.
  • Assisting HR Business Partners, including project work as necessary in any HR issues within their designated client groups.
  • Taking minutes for meetings as requested such as disciplinary or grievance.
  • Distributing the daily post in the department.
  • Supporting recruitment, training & development activities as required.
  • Producing regular and ad hoc reports from the HR system.
  • Complying fully with GDPR and other legislative requirements at all times.
  • Carryout any other reasonable instruction as directed.



  • Experience working within an HR department, and HR systems, ideally Workday.
  • Customer service skills, dealing with telephone queries, emails, face-to-face requests politely and efficiently.
  • Highly organised with proven administration skills and a high attention to detail.
  • Proficient in the use of Microsoft Office suite particularly Word, Excel and Outlook.
  • Proven experience of working under pressure in a calm, efficient and organised manner.
  • Ability to work to deadlines and prioritise work
  • Ability to develop strong working relationships across various levels throughout an organisation
  • Self-motivated with the ability to work as part of a team
  • Creative in ideas to improve upon process and systems.
  • Proactive approach.
  • Interest in the music industry.
  • Experience working for multiple managers / in a matrix structure is desired.
  • Working knowledge of HR best practice and legislation is also preferred.


Job Type




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