Our client, a global music digital rights/licensing business working with independent labels across the world is seeking and Executive Assistant to provide high-level support to the CEO.
The successful candidate will thrive in a fast-paced, international environment and deliver administrative excellence at the highest level.
The client offers a mix of WFH and in office depending on business needs.
Key responsibilities will include:
· Managing complex executive diaries across multiple international time zones.
· Proactively identifying and resolving scheduling conflicts and bottlenecks.
· Supporting executives in balancing internal priorities with external engagements.
· Preparing briefing packs, agendas and materials for meetings and events.
· Attending key meetings to take minutes, track actions and ensure follow-up.
· Managing executive inboxes, prioritising communications and drafting responses.
· Coordinating complex domestic and international travel arrangements.
· Managing visas, documentation and country-specific travel requirements.
· Processing expenses, invoices and purchase orders in line with company policies.
· Supporting the tracking and renewal of executive-level contracts and services.
· Drafting, editing and proofreading senior-level documents, reports and presentations.
· Acting as a professional point of contact for board members, investors and senior partners.
· Handling confidential financial, legal and personnel information with discretion.
· Conducting ad-hoc research to support strategic decision-making.
· Assisting with executive communications, including internal updates and public-facing content.
· Supporting preparation and delivery of company-wide meetings and executive updates.
Requirements:
· Extensive experience supporting C-suite executives, including a CEO, across multiple time zones within the music industry is essential.
· Exceptional organisational skills and ability to manage competing priorities.
· Outstanding written and verbal communication skills.
· Strong judgement, discretion and professionalism at all times.
· Advanced proficiency in Microsoft Office and/or Google Workspace.
· Experience using current communication, collaboration and expense tools.
Please note that due to the volume of submissions, only successful candidates who meet the exact requirements will be contacted. If you have not heard back within 10 days of submission, please assume that your application has been unsuccessful on this occasion.
The Music Market/Arts and Media are an equal opportunities employer who supports diversity in the workplace.
