Executive Assistant 0580

Our client, a key music industry trade body, is seeking three-months temporary cover for an Executive Assistant to provide administrative and organisational support to the CEO and COO.

Key responsibilities will include:

• Fielding email communications and filing for the CEO.

• Performing diary, calendar, expenses management for the CEO and COO.

• Organising travel with third party agencies for the CEO and COO domestic and international travel requirements.

• Preparing itineraries for CEO work trips.

• Communicating and diarising with membership stakeholders on meetings.

• Managing the internal team meeting diary and the administrative calendar.

• Managing the annual calendar of both UK and International events the company will attend.

• Attending conferences and events as needed.

• Liaising with third party conferences on delegate passes and information requirements.

• Preparing presentations, reports, and documents.

• Updating digital filing as needed.

• Managing office needs for supplies ordering, IT requirements, phone system management, and website hosting.

• Maintaining up to date job descriptions, holiday calendars, and organised legal files in HR administration.

• Communicating with the financial controller on payroll and other administrative duties.

• Ensuring contracts are signed within timeframes as instructed by the Head of Legal and Business Affairs.

Requirements:

• Previous EA/PA experience (essential).

• Meticulous attention to detail.

• Excellent verbal and written communication.

• Confident communicator with internal and external stakeholders at all levels.

• Able to organise a high volume of work.

• Experience with presentation software packages.

• Experience using cloud storage systems.

• Working knowledge of Microsoft Office suite.

• Experience with Mailmerge, Mailchimp. Survey monkey desirable.

• Music industry experience is desirable.

Please note that due to the volume of submissions, only successful candidates who meet the exact requirements will be contacted. If you have not heard back within 10 days of submission, please assume that your application has been unsuccessful on this occasion.

The Music Market/Arts and Media are an equal opportunities employer who supports diversity in the workplace.

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