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Assistant to EA

Music
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Assistant to EA

Music
Central London
TBC

Job Details

Our client, a major record company, is looking to recruit an Assistant to the EA for the CEO’s office.

 

Key Responsibilities:

· Deputising for the EA as required.

· Responsible for keeping an up to date list of new music and adding to CEO’s iPod/Mac.

· Assisting with general office admin and support duties.

· Printing daily/weekly charts.

· Meeting &greeting guests.

· Making and answering calls, forwarding as appropriate.

· Setting up conference calls on behalf of CEO.

· Booking meeting rooms and arranging hospitality and IT support as required.

· Helping EA to schedule meetings.

· Managing the phone list, ensuring all messages are communicated to the EA / CEO in a timely and efficient manner.

· Processing invoices/purchase orders/expenses/ordering couriers

· Assisting with travel arrangements (business and/or personal) including transport, itineraries and travel packs.

· Booking activities such as shows/restaurants as well as personal appointments.

· Assisting the EA with party guest lists including sending invites and collating RSVPs.

· Calendar management.

 

Requirements:

· Confidentiality and discretion at all times.

· Outstanding communication and interpersonal skills.

· A pro-active and dedicated individual with solid experience in a similar role and proven PA skills.

· Highly organised with impeccable attention to detail.

· Ability to effectively work multiple tasks simultaneously under pressure when necessary.

· Proficient in standard Microsoft office packages and Mac computers.

· IT, tech and social media savvy.

An interest in music.

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Job Type

Permanent

Category

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