Assistant 0549

Our client, a world-famous music booking agency, is seeking a capable Assistant, who possesses high-level organisational skills to carry out competent support.

Key responsibilities will include:

• Fielding high volumes of emails and answering telephone enquiries.

• Overseeing Artist schedules, updating Artist date sheets and upcoming show sheets.

• Conducting ticket sales reporting to Management.

• Liaising with other departments to keep the roster accurately updated within the office and online.

• Updating database records when needed.

• Overseeing and chasing Promoter and Artist terms of business.

• Handling contractual administration; issuing deal memos and confirmation, raising and issuing contracts.

• Chasing signed contracts.

• Occasionally organising Indemnity Letters and raising invoices for Artists.

• Chasing deposits and balances from Promoters.

• Working with Artist Accountants and Promoters regarding tax issues and paperwork.

• Issuing Certificates of Sponsorship for foreign performers.

• Insuring Artist shows where needed.

• Undertaking logistical support for shows and tours, working with Artists, their Managers, Tour Managers, and Promoters.

• Ensuring that technical requirements, Artist riders, and Press kits are given to Promoters.

• Sending promotional material and sending artwork for approval in liaison with all parties.

• Managing the Agent’s diary, travel, and accommodation.

• Occasional reception cover and collaboration with other Agent Assistants.

• Meeting and greeting visitors for Agent meetings.

• Handling guestlists of Agent’s Artists and UK festivals.

Requirements:

• Previous experience in a similar role.

• Previous experience working in the entertainment/media industries desirable.

• Proficient user of Apple OS, Microsoft Excel and Word.

• Knowledge of online productivity tools such as Dropbox, Google Drive etc.

• Knowledge of Dealmaker is desirable.

• Expert level organisational skills and planning abilities.

• Good time management.

• Meticulous attention to detail.

• Able to manage multiple priorities.

• Confident working in a high-pressure workplace.

Please note that due to the volume of submissions, only successful candidates who meet the exact requirements will be contacted. If you have not heard back within 10 days of submission, please assume that your application has been unsuccessful on this occasion.

The Music Market/Arts and Media are an equal opportunities employer who supports diversity in the workplace.

‍